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9. Writing a Query Letter, Page 1
For articles, most publications require a query letter instead of a complete manuscript. It benefits the editor and the author.
The letter helps writers clearly state each article's direction and spares them from
writing something the publication does not want. It helps editors by cutting their reading time while still
allowing them to see an author's style and ability. Think of your query letter as a job interview.
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Create a business letterhead on your computer. Save it as a separate file. Copy and paste it onto query letter you write.
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When writing, use business-letter-block form. Refer to a writing handbook if necessary. When querying by e-mail, still use
business-letter form. Paste it into an e-mail or attach it as a file.
NOTE: Every publisher I've worked with could open a WORD file. If you have a lesser-known program,
paste your letter into the e-mail.
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Keep your query letter to one page only. If an outline and/or bibliography is requested, a second page can be used.
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Develop a query-letter-writing formula that works for you and use it. A formula will save you time and energy while still allowing
your creativity and uniqueness to be expressed.
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Once you've master a formula that sells articles, feel free to change it!
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To begin your letter, try these options:
-- For a publication that does not know you, use the opening paragraph of your proposed article. Make it your best writing
and keep it active voice. (Mastering Active Voice)
--If you have worked with the editor before, remind him or her. "It's been awhile since my article appeared in your (date)
issue, but I have another idea for your readers." OR "The layout [something you sincerely liked] you did on my last
article was great ....I'm writing because I have another idea for your readers."
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